The University has relied and shall continue to rely on the good judgment, professional commitment and moral ethics of the university members to protect themselves and the University from conflicts of interest and commitment. Northern Arizona University's contracting and purchasing policies are set forth below. All purchases, except for those made with internal suppliers must comply with this Purchasing Policy, the Procurement Manual, the Business and Travel Expense Policy and all other university policies. Purchasing. Embed sustainable procurement within the University's procurement procedures, practices and policies. Loyola University business should be awarded in the best interest of Loyola based on the merits of the competition. Evaluate externally funded transactions equal to or exceeding the established threshold with non-Pre-Qualified Suppliers prior to commitment to the supplier and obtain Sponsored Program Accounting guidance or approval when necessary. The University is committed to continuously working to improve procurement policies and procedures, to improve the knowledge and skill levels, and to share leading practices, where possible. The Purchasing Department leverages current supplier relationships to raise awareness of the need to reduce our environmental impact and maximize resource efficiency. Contracting and Purchasing Policies | University Policy Library Vice President of Financial Operations and Treasurer Purchasing Policy - Financial Affairs | UAB - University of Alabama at Should you have any questions or concerns, please contactPurchasing at, Center for Student Assistance and Advocacy, Institute of Environmental Sustainability, Community Information: Health, Safety, and Well Being, Pre-Qualified and Cooperative Supplier Directory, Loyola Partners for Need Based Scholarships, Methods to Determine Price Reasonableness, Purchasing Training & Orientation Schedules, http://www.luc.edu/hr/policies/policy_conflictofinterest.shtml, https://www.luc.edu/hr/policies/policy_conflictofinterest.shtml. Contract Signatories - University Policy 04-6 (listing of authorized signers by contract type). All University trustees, officers, faculty, professional staff, students and consultants are subject to this Policy. Purchasing goods or services for personal use will result in administrative or disciplinary action, up to and including termination. An RFP is required for requests that exceed $25,000. E. Diverse and Local Suppliers and Sustainability. Purchasing Card Policy (P-Card) | Policies | Brown University Based on the dollar thresholds and the funding source as detailed in the Buyer Actions Matrix, no further bidding or documentation action need be taken by Buyers or Users purchasing goods and/or services from Pre-Qualified Suppliers. Please see the Purchasing Guidelines for additional information regarding the RFP process. Research Policy - Home Policies | Purchase, Pay & Travel | University of Pittsburgh The implementation of the policy is expected to maintain Jimma University's leading position as a research-led University in the . Regularly reevaluate Pre-Qualified Suppliers for performance, price adherence and customer satisfaction. Comply with all University policies and procedures. Buyers and Users are required (where competitive vendors can be identified) to solicit competitive bids and proposals at and above the Competitive Threshold, and to make the purchase from the lowest evaluated responsible supplier. Pre-Qualified Suppliers can be used at any dollar level, within approved limits, when spending University funds, and when spending award funds. Procurement Policy | Policies | Rice University University Policies | UMD | University of Maryland Procurement Policy PDF Purchasing Combined PROCEDURES MANUAL 03-21-19 The University and Health System receive funding from a variety of sources that carry with them fiduciary responsibilities. If you would like us to meet with your department or have any questions, please call us or stop by our location at 412 West Haggard Ave. University personnel authorized by Applicable Authority may make emergency purchases where there is a significant and imminent risk of loss to the University or where University safety and security, or human life or property may be endangered. When making purchases, vendors should be provided with the tax exempt number from the University. Per Article 5 of Section 41-4 of the Code of Alabama, any purchase request or contract for like or similar products and/or services that exceeds the University's small dollar purchase threshold of $75,000 must be competitively bid (with limited exceptions). Northern Arizona Universitys contracting and purchasing policies are set forth below. The Purchasing Department staff is made up of licensed purchasing professionals who are pleased to assist University departments. Incorporate social, economical and environmental standards in purchasing practices and policies. 301-01 Purchases Not Requiring Purchasing Services Authority, 301-02 Specification and Evaluation Criteria, 303-02 Competitive Bidding Between $25K and $50K, 303-03 Competitive Bidding $50K Or Greater, 303-04 Independent Contractors and Consultants, 305-10 Information Technology Procurement, 503-00 Small Business and Small Disadvantaged Business Program. The Purchasing Policy and Procedures document is located on the . Purchasing Policy Overview - Seton Hall University Suppliers listed in the Pre-Qualified Supplier Directory are audited regularly to insure that price, service, quality and delivery are being maintained at desired levels. eProcurement shall mean enabled software that automates the procure to pay process. Elon University / Purchasing / Procurement Card (P-Card) Policy and Purchasing Policy: Purchasing: Loyola University Chicago The Carnegie Mellon University Purchasing Policy supports the need to procure goods and services for the university in a timely and cost-effective manner, while ensuring compliance with applicable regulations, requirements which the university must satisfy, and appropriate business processes. The University shall conduct procurement processes in an open, fair, transparent, and efficient manner that provides fair treatment to suppliers. Ensure goods or services are necessary and avoid acquisitions of unnecessary or duplicative items. 2.1 Uniform Policies Regardless of Fund Source. Purchasing Policies Introduction | Financial Policies Without limiting the requirement that all purchases and Contracts for Covered Goods and/or Services are subject to Applicable Authority (including any necessary Board action), purchases and Contracts for Covered Goods and/or Services in the amount of $500,000 and greater must also be approved by the President prior to execution. Questions regarding preferred suppliers and the way a supplier becomes preferred should be directed to PS. Produce guidance and delivering training to staff about the application of this policy to University and Purchasing Policies Every transaction between a buyer and a seller involving the transfer of property is a contract. Purchasing Policy / Document / Victoria University Policy Library When an emergency arises, and the need cannot be met through normal procurement methods, the emergency purchase shall be made by whatever means reasonably necessary to mitigate the damage or risk. Loyola University Chicago is required under the Code of Federal Regulations, Part 200 Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards (Uniform Guidance) and by Federal Acquisition Regulations (FARs) to establish a competitive environment for the purchase of goods and services. They must avoid unethical conduct and conflicts of interest in purchasing goods and services. This Policy applies to all purchases made from external suppliers and not to Carnegie Mellon University suppliers (e.g., bookstore, computer store or art store). An RTP may be approved only by a person who has been properly authorized. Provide purchasing and small business utilization training, documentation, tools and forms. (1) Contact the Purchasing Department to help identify appropriate suppliers. Questions regarding the specific requirements of external awarding agencies should be directed to the Sponsored Program Accounting Department @ 5-8730. Covered Goods and/or Services shall mean any goods or services purchased for or on behalf of the University except as specifically exempted by this Policy. Loyola ProCard, Lawson Purchase Order, or Loyola Check Requisition) most appropriate for the purchase. This Policies and Procedures Manual has been prepared to provide information about the University's purchasing requirements and Purchasing & Supply Services. Receive consent of originator of proprietary ideas and designs before using them for competitive purchasing purposes. Policies - IU Facebook Twitter . Some contracts are of the simplest form, while others are made the subject of lengthy written agreements, defining in technical terms the nature of the material, method of payment, and other contractual conditions. When the requestor seeks such an exemption, justification for the request must be submitted in writing to Strategic Sourcing. The procedures also cover the use . PDF Purchasing Card Policy - SharePoint Additional guidance on the proper procurement mechanism can be found under the. Departments must use Purchasing Services to complete a competitive process to select a supplier. Contract pricing and performance are based on the University's overall anticipated volume of purchases during the contract period. a. Disciplinary action for those violating ethical business standards will be taken in accordance with university policy up to and including the termination of employment. Any questions regarding the types of items and the method through which they should be purchased should be directed to PS. Establish and maintain preferred supplier list, travel program and a strategic sourcing program. Ensure personal purchases are prohibited and reported promptly to Procurement Services if found. Architecture, Engineering and Construction, 6. The University's Purchasing Policies are designed to meet the requirements of the Arizona Board of Regents, general university regulations, specified requirements of various agencies from whom the University secures funds, and good business practices. Section 000. This policy is provided to facilitate the purchase of goods and services needed to meet these unique purchasing needs . This authority may be delegated as deemed necessary and prudent by the budget owner, and in accordance with Applicable Authority, including the Delegation of Authority for Executing Contracts on Behalf of Drexel University and the Contract Protocol Policy (OGC-2). Purchasing activities are conducted in central Procurement Services as well as by academic and administrative departmental employees. AVP-PS shall mean the Assistant Vice President of Procurement Services. University Staff Mobile Phone Policy 14. Purchasing Authority University Contract Policy: Purchasing: Loyola University Chicago The Purchasing Office has the sole authority to issue purchase orders for procuring goods or services on behalf of the University. Purchasing Policy | Financial Services - University of Guelph This Policy also provides for internal controls to protect institutional assets, promote effectiveness and efficiency, and ensure that resulting financial and operational information is fair and supportable. Each purchasing decision represents an opportunity to choose environmentally and socially preferable products and services and support companies with strong commitments to sustainability.. We also guide and support the university's ongoing commitment to encourage business opportunities and diversity among its vendors by . The mission of the University of Iowa Purchasing Department is to obtain quality goods and services at the lowest reasonable cost, while operating at the highest standards of ethical conduct. It is Loyola University Chicago's intent is to work with small business enterprises, disadvantaged, minority-owned, women-owned, veteran-owned, service disable veteran-owned and HUBZone businesses whenever it is feasible to do so. Applicable Authority shall mean the University's Bylaws, applicable actions or directives of applicable Board of Trustees, and the provisions of this Policy or other relevant University Policies. In 2019, university policies related to university purchases (formerly FIN-PUR-01 through FIN-PUR-35) were updated and consolidated into FIN-PURCH-01 through FIN-PURCH-14. Last Updated: September 13, 2022. Procurements in amounts of $500 or less will be handled by the University's Purchasing Card whenever possible and appropriate, as defined under separate policy document for that program. Cell Phones and Other Electronic Devices, Customer Service Hours For a better experience, click the icon above to turn off Compatibility Mode, which is only for viewing older websites. Purchases not otherwise restricted by this Policy for Covered Goods and/or Services under $5,000 submitted through an RTP may be made without solicitation of bids/proposals. The Pre-Qualified Supplier Directory can be found. Resolve supplier and constituent problems and disputes related to competitive bidding. It is the responsibility of the administrative head of the ordering department or their designee to ensure that purchases initiated by departmental staff are made in accordance with the P-Card Policy as well as this Purchasing Policy. The Universitys policy on Conflict of Interest also includes guidelines for the acceptance of gifts and favors. Provide appropriate training and documentation to establish a competitive environment for the University and selected suppliers. Contract shall mean any type of contractual agreement entered into by the University for Covered Goods and/or Services. Financial Document and Transaction Approvals - University Policy 15-1 (approvers by position). Procurement Policies | Policies | Duke - Duke University Any such individual who attempts to obligate the University without such authority will be subject to disciplinary action up to and including termination. Procedures and Rules that can help with the Preferred Methods to Procure and Pay for goods and services at the University of Utah. Purchasing Policy and Procedures | Financial Services Loyola University Chicago does not engage in or submit to the practice of reciprocity in negotiation or as a result of any purchase transaction. Purchasing authority is contingent upon adherence to various State of California and UC Regent's Policies and Guidelines, and campus procurement regulations. Use of the card is not, however, intended to replace the bid process where that process is appropriate. Because Confirming Orders forego the requirements of the Purchasing Policy, including competitive bidding, they are only permitted in the event of an emergency (as described below) or with prior approval from Strategic Sourcing. Approve purchases as required and ensure availability of funds from departmental budgets/grants. Purchasing Card Policy. Purchases under $21,000.00 do not require competitive bidding. Purchasing Card Policy & Procedures - University of Alabama The use of non-Pre-Qualified Suppliers for expenditures above the Competitive Threshold of $5,000 must be documented in accordance with Loyola University requirements and awarding agency regulations (ref: Complete transaction process to insure products are ordered and received by the internal customer in a timely manner. 1.4 Conflict of Interest. b. Procedures and Rules that can help with the Preferred Methods to Procure and Pay for goods and services at the University of Utah. PS maintains a list of preferred suppliers in the supplier directory found on the PS website. For additional information about the NAEP, please access the following link: It is essential to Loyola University Chicago and its subsidiaries, its suppliers, contractors and consultants that all decisions and actions regarding acquisitions are based upon proper business considerations and are not influenced in any way by personal obligations or opinions. Changes may require additional approval(s) over and above what was required for the original purchase order (e.g., approval based on increased dollar value). The university has identified the following supplier categories that take these considerations into account: This designation indicates that the university has negotiated commercial pricing and legal terms and conditions in place with the supplier. The Troy University Purchasing Department is responsible for the development of policies and procedures designed to create an efficient and effective decentralized procurement environment for the Troy University System. Failure to comply with the directives in this Policy are a direct violation of the University Code of Business Ethics and Conduct and may result in disciplinary action up to and including termination of employment. Contract Awards Competitive Bidding Requirements (Code Annotated 2.81.01). Purchasing | Denison University Loyola ProCard, Lawson Purchase Order, Loyola Check Requisition, and Web-based ordering, etc.) In addition to Purchasing Card policies, purchases for grants and contracts must adhere to all of . This status requires work between the supplier and PS. Provide a Procurement Manual detailing procedures. Website Address for this Policy . Any person found to intentionally split or string purchases will be subject to disciplinary action up to and including termination. Procurement at the University of Kansas | Policy Library Such process, including who is responsible for carrying out the process, will be determined by Procurement Services based on the reasonable requirements set forth by the requester and in pursuit of the best overall value for the University. Regularly reevaluate preferred suppliers for performance, price adherence and customer satisfaction. Purchasing Policies - Centenary University Procurement must be conducted in a manner that provides all suppliers the same opportunity to compete openly and fully and Carnegie Mellon must not take any arbitrary actions that would provide suppliers an unfair competitive advantage. 5.1.1 Procurement Policies | Administrative Guide - Stanford University The use of non-Pre-Qualified Suppliers for expenditures above the Competitive Threshold must be documented in accordance with Loyola University Chicago requirements and government regulations. These policies contribute to maintaining and improving the quality of services rendered by the . Purchases Using Non-sponsored Funds For purchases less than or equal to $9,999, departments should use good judgment in identifying potential suppliers. The following provides policy guidance to faculty, staff, students and others with respect to the use of a Purchase Requisition to establish the request for goods and services for use by a school or department of the University. University Employees Involved in Purchasing Activities Comply with applicable policies and ethical practices related to purchasing. Procurement Policy & Guidelines - University of Arkansas Use of any purchasing method for personal purchases may be considered misappropriation of university funds and disciplinary action will be taken in accordance with university policy up to and including the termination of employment. University of Toronto Procurement Policy Procurement Services has established contracts for many Covered Goods and/or Services in order to assure best value for the University. Harvard Preferred Vendors have been selected through a formal sourcing process resulting in a contract and/or pricing agreement with negotiated The guiding principles of this Policy are transparency, fairness, inclusiveness, and use of a competitive process whenever it is practicable and in the University's best interest. Ensure departmental buyers are aware of budgeted funds prior to making a purchase, and purchases fall in line with allotted funds. General Purchasing Policy The purchasing policy involves the procurement of goods and services that meet community needs at the lowest possible cost consistent with the quality needed for the proper operation of the various departments. 1. Decisions on purchases should be based on the supplier's compliance with Loyola University specifications, terms and conditions, price, delivery and capacity to perform. Computer Purchase Policy | Policies | Brown University for the transaction. Purchases equal to or exceeding this amount require the establishment of competition - this would include a quote/proposal, source justification, a price analysis and, over specified dollar thresholds, a controlled bid. The practice of "splitting" or "stringing" of purchases (for example, issuing multiple purchase orders, purchase requisitions, P-Card transactions, etc. UNIVERSITY PURCHASING MANUAL Policies and Procedures for Purchasing Activities at Augusta University (Home of the Jaguars) 2019 . Procurement of goods and services for the university must be conducted in an open and competitive environment to ensure that prices paid are fair and reasonable. Failure to attach the required documentation will result in a rejection of the procurement request, and may be deemed non-compliant with this Policy. Identification of the university as ones employer and of ones position at the university is permitted. Administrative changes were made on September 14, 2018 and February 21, 2022. Violation of either policy may result in the loss of the P-Card privilege for the offending P-Cardholder, and may lead to additional administrative or disciplinary action, including termination and/or prosecution. All legal services, insurance policies, and related insurance brokerage services for and on behalf of the University (and its affiliated entities and employees consistent with Applicable Authority) shall be the sole responsibility of the General Counsel, including, but not limited to, authority to execute contracts relating thereto. Procurement Policy | University of Portland All academic or administrative departments, divisions and other business units of the university who make purchases on behalf of the university. The Policy, which includes the Supply Chain Code of Ethics and Approval Authority Schedule, governs the acquisition of goods and services, including construction, consulting services and information technology with University funds from all sources, including the [ Read . This Policy was approved on May 8, 2018. POLICY: This Policy and corresponding policies and manuals have been implemented to meet the procurement requirement contained in Part 200 Uniform Administrative Requirements, Cost Principals, and Audit Requirements for Federal Awards Subpart D (2 CFR 200 Subpart D) issued on December 26, 2013 amended on November 12, 2020. In cases where a formal solicitation process has been followed and only one offer has been received that reasonably conforms to the requester's specifications, no sole-source justification will be required. Expand all. Focus specialist support on managing the procurement of goods and services that are either high value, high volume, high impact or high risk. 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